Oral Presentations

Presentation format

You will be given a total of 15 minutes for your presentation: 12 minutes for the talk + 3 minutes for audience Q&A and transitioning to the next speaker.

Each room has a dedicated internet-connected Windows laptop for presenting; please do not use your own.

● Please ensure your content are fully viewable in a 16:9 aspect ratio

● Upload a copy of your file(s) to a USB flash drive for transfer (only USB A and USB C supported)

You will be provided with a wireless lavalier (clip-on) mic. Please use the microphone, as it serves several purposes: 1) feeding audio directly into earbuds worn by hearing-impaired delegates, and 2) improving clarity while speaking through a mask, 3) in the Hybrid session it feeds your audio to the streaming session

Preparation and uploading

Please upload your files to laptops in your presentation rooms in advance of your session. To ensure that your presentation file displays & runs properly, you can test it on a demo laptop and screen in the Salon 5 (see map of second floor). Please upload your talk in the evening before the next day’s sessions if possible, or in the morning or lunch before the start of your session.

SCAS will have USB Flash drives with USB A and USB C connectors available in each meeting room to support the transfer of your presentation to the AV supplier’s laptops.

Map of second floor

File guidelines

Slideshow file naming scheme: Please name your presentation according to this scheme: “TIME_ROOM_DAY_LASTNAME”, e.g., “0930_D_FRI_SMITH”

● Use 24-hour format for the time (e.g., “1415” instead of “2:15 pm”)

● Save your presentation as a Powerpoint file (*.ppt or *.pptx extension)

Fonts: Please use standard, non-proprietary fonts where possible (e.g.,Calibri, Arial, Times New Roman).

Embedded/linked media:  Inserting an embedded video is convenient, but it increasesthe size of your presentation A (non-web) linked video keeps your presentation file smaller, but links can break. Please store presentations and linked videos in the same folder.

● If including a separate video file, follow the same naming scheme as for your presentation file, e.g., “0930_D_FRI_SMITH_videodescription.mp4”

● Save your video file as *.avi, *.mov, *.wmv, or *.mp4

Poster Presentations

Dimensions and setup

Posters should be no larger than 42 by 42 inches. Presenters are to set up their posters Wednesday evening between 6:00 pm and 9:00 pm or on Friday morning between 7:30am and 8:30 am. Posters must be removed before 5:00 pm on Saturday Feb 25th.

Each presenter will be assigned a poster number for set-up at the corresponding poster board. Tacks will be provided for hanging.